BPOS & Office 365


How to check how much Office 365 Sharepoint / Onedrive for Business data is in use

October 2014 Microsoft announced unlimited storage for all Office 365 customers. In the next couple of months all accounts will be upgraded from 1 TB to unlimited storage. When you want to check how much storage your Office 365 has in use, you can check this following these steps :

First login to the Office 365 portal :

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Go to the Onedrive menu :

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Go to Site-instellingen (Site-settings) :

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Go to site collection services :

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(Dutch menu)

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(English menu)

And there you see the consumed storage :

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Solution for Onedrive for Business consuming a lot of Space on your local hard drive

I use OneDrive for Business to sync my files to Office 365. In my laptop I have 2 SSD drives and I want to sync these files to the 2nd SSD. So I thought that it was enough to sync my files to a folder on this drive. But I found out that when uploading many files the caching folder on the older drive (C:) is consuming many GB’s. The other problem is that Office runs slower that before because it always syncs with the cloud. The reason behind this is that Office Cache files needs to store your state of work.

I found a solution for this problem.

Step 1 – Configure Office Cache Control

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Step 2 – Move your Cache Files

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The above picture shows the configuration I use. (When running in capacity problems you can change the number of days to keep files in the cache)

It’s recommend that you use a SSD drive to store your Office Cache files. Therefore open regedit and navigate to : HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Common\Internet

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Create a string key value namely OfficeCacheLocation

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The value is the location of your caching folder.

Restart your pc.

After rebooting navigate to C:\Users\<username>\AppData\Local\Microsoft\Office\15.0\OfficeFileCache.

Delete the files in the OfficeFileCache folder.


Solved : Cannot display the folder.

I found out that opening very large mailboxes (several GB’s) using Outlook 2013 (32 bit) I ran into a not enough free memory problem :

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After some troubleshooting I found out that there are 2 solutions. The first one is completely disable caching of the mailbox. But that was not a working solution for me, because sometimes I want to open my email without a working internet connection. This is the solution that worked for me :

 

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Leave use cached exchange mode on, and clear (disable) the download shared folders and download public favorites.

I’ve never seen the error since!


Advanced administration Office 365 3

More and more companies start using Office 365 (including me:-)). The interface is simple and administration is fairly easily to use. But sometimes you wish you could do that little bit more, those things you could do when running Exchange 2013. I’ve got a surprise for you… you can!

Ok, let’s assume you are running Office 365 with one or more licenses. You probably now how to log on. Let’s go to https://portal.microsoft.com and use your credentials to logon :

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After entering the credentials you see something like this :

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Go to Outlook and you see you inbox. Ok, pay attention. You now see that your url has change to outlook.office365.com/owa/and something more. Let’s change everything after .com/ to /ecp. So you have the following url https://outlook.office365.com/ecp

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And (when you are an administrator of your Office 365 account) you now see the following screen :

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Wow! That looks familiar! You now have (almost) full control over your Office 365 account. (Which uses Exchange 2013 under the hood).

Now it’s possible to :

  • administrator advanced options
  • access to malware and quarantaine filters
  • track and trace emails
  • create and administrator public folders
  • configure archiving etc

More information soon in part 2


Review MigrationWiz

Because I’m doing more and more Office 365 migrations I was looking for a solution to automate this proces. I was looking for a tool that could automatically migrate mailboxen, contacts, public folders etc. Ofcourse using PST-files is one way to do it, but when you are migrating lots of data (Gb and/or users) this could take some time. I’ve heard the name BitTitan several times their product MigrationWiz seems to good to be true. I decided to ask them for a trial license to test the product.

MigrationWiz doesn’t require any special software, this because it’s all webbased. Just go to the website and login. After logging in you see the following :

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First you have to create a connector. A connector is the link between your old en your new environment. Setting up a connector is an easy thing to do :

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In the above picture you can any source configuration you are using, you can choose the same options in the target. So you can use MigrationWiz for the fallback scenario also.

You can also specify what to migrate :

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Ofcourse you can migrate emails, but also calenders, contacts but also the rules(!) I particularly like that option because I created many rules to move incoming mails to their folders and their is no other easy way to export/import those.

After creating your first connector you can find it in the manage connector section :

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In this view you can easily edit the connector, view statistics and see the mailboxes you are about to migrate.

After creating the connector you can add the mailboxes you wish to create. Their are several ways to do that. First you can manually add them :

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You don’t have to have each user’s password. You can select one migration account which has access to all the exchange accounts.

Another way is to do a bulk import :

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As you can see in the above screen, everything is fairly easily and their is little room for mistakes. It would be nice although if you could select the mailboxes from a list that MigrationWiz provides but that option isn’t (yet?) available.

After adding the mailbox(es) you can start the migration with the option buttons :

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The first button is to start the migration, the second gives you the details, you can change the settings of delete the mailbox from MigrationWiz (not Exchange!)

After starting the migration you can see the progress in detail :

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At this point you just have to wait for the mailboxes to complete. 🙂

Other thing I think are worth mentioning :

Migration Skydrive / Google Drive data :

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Migration Public Folders :

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It’s also possible to export all your exchange data to PST for back-up or legal reasons :

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Conclusion

I’m very enthousiastic about MigrationWiz and I think I will testdrive their other products also. Migration maildata is easy and works as it supposed to. Some minor improvements would be nice like the option to select the mailboxes instead of importing them with one of the bulk options. I also noticed that the impact on the source exchange system is noticeable, but you can tweak the options. So look out for importing all your exchange data during daytime without looking into the tweak options.

Do you have any questions? Leave a comment!

 Functionality  [s3r star=4/5]
 Stability  [s3r star=4.5/5]
 Support  [s3r star=3.5/5]

Do you like this review? Please vote!

 


How to use EMC to migrate mailboxes from Exchange on premises to Office365 and vice versa

In my previous post you can read how easily it is to use the EMC to administer your Office365 account. Now you can imagine how easily it could be to migrate Exchange mailboxes from your on premises Exchange Server to Office365 or the other way around! This is how you can do that :

First open the console and select New Remote Move Request

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Choose the user you wish to migrate :

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Now specify the target domain and the remote database  and hit next.

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Hit next and watch your mailbox fly to the cloud!

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Exchange 2010 Multi tenant : The object must be within the read scope before and after

I ran into a problem while granting one or more permissions on a mailbox :

Because it’s an Exchange 2010 SP2 multi tenant hosted environment there is no management console, so I figured out how to fix this using powershell in combination with an Multi tenant environment.

Start the Exchange 2010 management shell with the Exchange Hosted Organisation administrator and issue the following command :

Notice that I used a group called groupname. Don’t let the option -User fool you! You can use user or group names both!


BPOS : Add multiple domains after import users with CSV file

One major drawback using the CSV import option with BPOS is that you only can specify one (!) domain. Our customer has multiple domains (like almost any company) and it seems that I had to edit al the user settings manually. I found the solution.

Before :

You see, only the default @xyz.emea.microsoftonline.com has been added to the e-mail adress.

Now select multiple accounts in the admin console (you have to do that, selecting only one user will not work!):

Select multiple users

Hit Edit user properties

 

And you see the following screen :

Select the new domain, hit OK. And now change it back . You will see that the new domain has been added.

Just choose the default options!