Office365


How to check your Office 365 tenant for auto-forward rules   Recently updated !

Use the following steps to check for any Office 365 auto-forward rules to external email addresses.

In this blogpost I’m using Powershell to check for any existing auto-forward rules to external email addresses.

Step 1 Logon to Office 365 using Powershell

Step 2 Export the mailbox(es) that have either redirect or forwarding

This produces a list of all mailboxes that exist in the organization where the forwaring or redirect flags are enabled

Step 3 Investigate which rules are in use

Step 4 Remove the inbox rule from a specific mailbox

Step 5 Remove all the available inbox rules from all mailboxes (if you prefer)


Troubleshooting Office (/365) made easy

A collegae asked me for my support with a strange problem using Outlook 2016 (Click 2 Run).. She randomly received errors containing running out of memory resources although there were more then enough resources available… After the default checks (update, scanpst, registry settings max cache value etc) I tried the Office 365 troubleshooting tool (C2R) and that found the solution (issue with video driver and Outlook acceleration).

In this blogpost I describe how easy it is to use this tool and why you want to make use of it! Go to https://portal.office.com/account and go to tools & addins :

Office 365 troubleshooting 1

Choose the first option to download (and install) the Microsoft support assistant.

Office 365 troubleshooting 2

You can use this tool for solving issues with Outlook, Office, Onedrive and other Office-apps (forgive the Dutch screenshots)

After installing the executable you can use the tool. Choose where the tool can help you.

Office 365 troubleshooting 3

I advise you to run the tool on the device you ran into the problem. The tool investigates your environment, specs, eventlogs etc. Depending on the issue the cool could ask you for your (O365) credentials. I choose for the Outlook option and my Outlook stops responding in the second menu. After 2 minutes the tool found the solution and asked me for my approval to fix the issue.

This tool could help you for the first stage of investigation!


How to locate your missing emails (IPM_subtree)

Today I ran into a little problem. For some reason I moved all my emails from a particular folder into a unknown other folder. I could find the email(s) using the search option and found out that the specific files were located in the IPM_Subtree folder.

After some investigating I found out that it was quite easy to locate these files and move them back again to their old location.

First download MFCMAPI here.

Assuming the missing emails are in the IPM_SUBTREE folder, do the following.

  1. Download the MFCMapi program above, and run it from the client PC that the user connects from (no installation necessary). MFCMapi uses Outlook profiles to get server information and connect. You can connect directly using your Outlook profile.
  2. Go to the Session menu, then “Logon”.
  3. Choose the Outlook profile and click OK.
  4. Locate the main mailbox to open, and double-click it to open.
  5. Expand “Root Container” and locate “IPM_SUBTREE”.
    subtree1
  6. Right-click on “Top of Information Store” and select “Open Contents Table”. Note: You may see an entry called “IPM_SUBTREE” instead, this is the same folder as “Top of Information Store”.
    subtree2
  7. A new window will open, and will show any messages in the “IPM_SUBTREE” folder. Select all that show up, and right-click and select Copy.
  8. Navigate to the Inbox (or alternative folder), under the Root Container / Top of Information Store / Inbox. Other folders will appear here as well.
  9. Right-click and select Paste to move the messages found in to the Inbox folder.
    You can choose to move the emails instead of copying them.
  10. The messages should now show up in Outlook once again.

 


How to check for (and remove) Global Admins in your O365 subscription

In this post I’m going to describe how you can easily identify your Office 365 administrators and how to remove them.

You now get a overview of your Global Admin users in your O365 subscription.

It’s easy to revoke the Admin rights from a specific user using the Remove-MsolRoleMember command 


How to update Onedrive (for Business) to the latest version

In this blogpost I describe how you can easily update your Onedrive 4 B version to the latest version.

Go to the following directory : %appdata%\Local\Microsoft\Onedrive

There you will find the following files and folders :

Onedrive Update 1

Double click OneDriveStandaloneUpdater.. this automatically downloads the latest version of OneDrive into the Update folder.

Onedrive Update 2

Now execute OneDriveSetup to update to the latest version. It’s as easy as that!


How to migrate from Evernote to OneNote

For the last couple of years I’m using Evernote. And frankly.. I’m quite happy with Evernote. But besides Evernote, I’m also using EverNote for Business purposes and why not use EverNote for both of them?

Evernote Premium costs $ 49,99 or $ 59,99 yearly and when you are already using Microsoft Office 365 ($69,99 yearly) that seems a bit unnecessary.

I never investigated how to migrate from EverNote to another solution but found out that’s be very easy. Microsoft developed a migration tool which is very easily to use.

Download the Migration tool here:

EverenoteToOneNote1

Make sure you have the Evernote tool installed on your device. Alright let’s start the migration tool:

EverenoteToOneNote2

Click to accept the License terms. 🙂

EverenoteToOneNote3

Choose the Evernote content you wish to migrate.

EverenoteToOneNote4

Sign in with your Microsoft OneNote account and the migration starts off! Depending on your number of notes it can take some time.

The migration tool creates a new tab for every 100 notes :

EverenoteToOneNote5

 


FileZilla for SharePoint 2

I found this free tool on the internet. It’s the “SharePoint version” of FileZilla.

SPFileZilla

With this tool you can easily upload & download files to and from SharePoint (also the online version). You can also easily create subdirs, remove files etc. More information can be found here.


Invalid Exchange Server version using Veeam Backup for Microsoft Office 365 #updated #withSolution

Update: After contacting Veeam support they attended me that there is a private fix voor version 912.

  • stop all jobs
  • stop “Veeam Backup for Microsoft Office 365 Service”
  • replace Veeam.Ews with the DLL from the archive https://storage.veeam.com/Fix_113114_fbcf2c440c.zip in C:\Program Files\Veeam\Backup365 (don’t forget to back up the original DLL)
  • Start “Veeam Backup for Microsoft office 365 Service”
  • retry the job

veeam_o365_error_working

As you can see the problem is solved and I’m able to backup Office 365 again!


People (including me :-))  are reporting problems using Veeam Backup for Microsoft Office 365. It seems that Microsoft made some kind of change on their back-end. At this time Veeam reports that they are looking into the problem..

I’m running Version 1.0.0.912…. a newer version isn’t available on the general download site. So upgrading the Veeam software isn’t the solution for now.

veeam_o365_error_version

Don’t seem to be (Windows) update related. Before and after updating my test server I receive the same error. 🙁

veeam_o365_error

When there is a solution I shall mention this in this blogpost.


How to Add an extra email address to your O365 mailbox the right way

This blogpost describes how to add an extra email address on your O365 mailbox. Someone told me that when he tries to add an extra email address using the Office 365 admin partner he receives the following error :

o365_mailbox_address1

The error says that this action (adding an extra email address) should be performed on the object in your on-premises organization. This means that your Active Directory is connected to Azure (O365). So extra email address should be added on the specific user properties and not directly using the Exchange admin interface. Your changes are automatically replicated to Azure.

Go to your domain controller and open dsa.msc (Active Directory Users and Computers) and go to the user you wish to provide an extra email address. Important : don’t search for this specific user, this way you don’t see all the properties later on. Also make sure that you have the advanced view enabled in dsa.msc, otherwise you won’t see the Attribute editor tab.

o365_mailbox_address2

Open the properties of the specific user and select Attribute Editor and go to ProxyAddresses. Now you have the option to add an extra emailaddress, use the following Value : smtp:user@email.nl

Make sure that the @email.nl domain is registred correctly in O365.

(Thanks to Roelf Z for the comment)

 


How to revoke App Access to your Office 365 environment

Today I tested a backup solution for Office 365. Installation was very easy and within seconds I made a connection to my Office 365 test environment. I quickly entered my admin creds and hit enter a couple of times.  Hmmm…. that went very smooth. The backup application made sure that there were enough permissions.

Okay, now I ready with the product evaluation. I want to remove those credentials! But how…. I found out that I had to look for it, so I thought it would be a nice idea to share my experience with my readers..

Login to your Office 365 tenant with Admin creds and go to the upper right and choose the options icon next to your name.

Office_Creds_001

Go to Office 365.

Office_Creds_002

You see all the applications that have (administrative) access to your tenant. You notice many default (web) apps. But notice the last application, Office 365 Backup. Click on details to verify that you have the right application. Ok? Now let’s remove those permissions. You can’t do this in this windows however. First you must go the My Account, and then notice the App permissions Pane. (3rd pane)

Office_Creds_003

Now click on the three dots next to your application:

Office_Creds_004

Choose the remove from tenant option. Et voila, your permissions are removed :

Office_Creds_005

(Notice that the Office 365 Backup permissions are gone)

Nowadays more and more Office 365 tools & software is coming to the market. It would be nice that when uninstalling the product, the vendor also removes the permissions made..