Office365


Office 365 : Disable Clutter (onbelangrijke mail) function

In this post I describe how to disable/enable the Clutter function of O365. The clutter feature is self learning and there are not many options you can specify. You can drag messages to and from the Clutter mailbox so that it can learn how to work. But sometimes you want do disable this function for specific mailboxes.

To disable Clutter for the entire organization you can use the following Powershell command:

Get-Mailbox | Set-Clutter -Enable $false

To disable Clutter for a single mailbox use the following command :

Set-Clutter -Identity helpdesk -Enable $false

To enable Clutter replace $false by $true

 

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Office 365 Powershell: Delegate Calender rights 1

Use the following steps to delegate (Calender) rights to a specific user.

The first step is to specify your (administrator) credentials:

Then create the session:

Now import the Office 365 session using the following command:

Use the following command to delegate the calender from user1 to specified user2:

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Et voilà! The calender rights are set.


Office 365 Enabling archiving

Use the following steps to enable archiving using Office 365.

Go to http://portal.office.com

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Select administrator/beheerder. Go to the list of enabled users.

Select Exchange properties

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Now the specified user has Archiving rights. So all data in the archive folder is not part of the 50 GB storage limitation. Let’s open Outlook Web Access and notice the Archive button:

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When you select an email message you can easily archive that message. It will appear in the archive folder in your mailbox :

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or when using Outlook:

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Emailmessages are still enabled for indexing and search requests.


Powershell : How to identify (and delete) specific email messages from Office 365 1

I was looking for a way to identify messages in my Outlook Mailbox and easily delete them.

First connect to Office 365 with you (admin) credentials using the LiveCred command.

Set the Execution Policy and import the commandlets.

Using the next command creates an export of all emails from the specified user in the emailbox username and puts that export in the mailbox of user target mailbox and creates an folder called Searchlogs.

 

In that folder you find the logging of the files specified :

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Open the zip file containing the CSV export.

 

When you are ready to delete those files use the following command :

Now all the files from the specified user are deleted. You can also use the -subject:’subjectname” switch.

 


How to publish a remoteapp (Azure)

In this article I describe how to publish a remoteapp using Microsoft Azure. First login to the Azure Portal using your (admin) creds and create a RemoteApp :

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After you select the +NEW button use the following steps to create a RemoteApp:

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Give a name, the region you wish the data to be stored and the plan details. Notice that by default there are 3 images to choose from. In this example who use the default available. In a later post I shall describe how to use your own images. After you click Create RemoteApp Collection, your RemoteApp Collection will be created. This can take a couple of minutes. When this task is finished you see something like this :

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The name, status, address and other information is displayed. Double-click this bar.

You notice this screen:

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You have several options : Dashboard (this page), User Access (control which users have access), Publishing (choose which applications to publish), Sessions (see the current sessions), Scale (scale your RemoteApp)

Click publish remoteapp programs!

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Now you can choose from a list of programs installed in the image you choose before. Select any of them. You see the selected program being published. You can go to the publishing menu and you see al the Apps which are published as a RemoteApp.

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It’s also an option to manually enter programs when you now the exact path or any one which is listed in the start menu. Ok! We are ready to go. Let’s download the Azure RemoteApp client here. After you have installed the client, let’s start the client! Login as the user you gave access to earlier. (users) and you see something like this :

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Let’s start Visio for example :

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The first time to application is set up (profile etc) and so it takes a bit langer to start the application.

Et voila Visio is started! You don’t see the difference between Visio installed locally or as a RemoteApp :

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Office 365, how to re-generate a new APP password

When using 2 way authentication with Office 365 you must generate app passwords when – for example – using Skype for Business. Use the following steps to generate a (new) password :

Go to the Microsoft Office 365 portal and sign in (portal.microsoft.com)

Go to settings (Landing page, upper right)

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and choose voor Instellingen voor Office 365 (Dutch)

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Choose Aanvullende beveiligingsverificatie (Dutch)

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Click the link to change your settings :

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Go to appwachtwoorden (Dutch)

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Create an App password. You can give your password a specific name (for example Skype). The password will be random generated. Use that password in Skype.


How to check how much Office 365 Sharepoint / Onedrive for Business data is in use

October 2014 Microsoft announced unlimited storage for all Office 365 customers. In the next couple of months all accounts will be upgraded from 1 TB to unlimited storage. When you want to check how much storage your Office 365 has in use, you can check this following these steps :

First login to the Office 365 portal :

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Go to the Onedrive menu :

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Go to Site-instellingen (Site-settings) :

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Go to site collection services :

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(Dutch menu)

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(English menu)

And there you see the consumed storage :

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Solution for Onedrive for Business consuming a lot of Space on your local hard drive

I use OneDrive for Business to sync my files to Office 365. In my laptop I have 2 SSD drives and I want to sync these files to the 2nd SSD. So I thought that it was enough to sync my files to a folder on this drive. But I found out that when uploading many files the caching folder on the older drive (C:) is consuming many GB’s. The other problem is that Office runs slower that before because it always syncs with the cloud. The reason behind this is that Office Cache files needs to store your state of work.

I found a solution for this problem.

Step 1 – Configure Office Cache Control

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Step 2 – Move your Cache Files

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The above picture shows the configuration I use. (When running in capacity problems you can change the number of days to keep files in the cache)

It’s recommend that you use a SSD drive to store your Office Cache files. Therefore open regedit and navigate to : HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Common\Internet

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Create a string key value namely OfficeCacheLocation

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The value is the location of your caching folder.

Restart your pc.

After rebooting navigate to C:\Users\<username>\AppData\Local\Microsoft\Office\15.0\OfficeFileCache.

Delete the files in the OfficeFileCache folder.